MINUTES OF THE DUXBURY SELECTBOARD MEETING November 10, 2008 Members present: JoAnn Berno, Todd Liberty, Kym Andrews, Dick Charland, Craig Isvak Others present: Ken Scott, David Quenneville, Audrey Quackenbush, David Spect, John Burnham, Jeff Poitras, Greg Western Chair of the Board, JoAnn Berno called the meeting to order at 6:00 p.m. Greg Western from the Cross Vermont Trail presented a Right-of-way authorization for CVT to place their signage on the River Road. This was previously approved by the Selectboard and JoAnn signed the authorization. Road Report David, Stuart and Ron have been working on the ditching. David has requested November 28th through December 7th off for vacation, weather permitting. JoAnn made a motion to have No Parking signs on the end of Dowsville Road up just past the track field. Kym seconded, all were in favor. David will look into the signage rules and get the signs up. JoAnn mentioned a phone call she received from Eric Howes of the Moretown Fire Department indicating an increased rate of $1,200 to the fire bill for 2009 due to an increase in fuel. Ken requested reflectors to be placed at the end of the Town Clerks Office/Town Garage driveway which David will take care of. JoAnn mentioned she received another complaint regarding personal use of the truck. Todd was aware of the situation in question and had provided David permission. Budget David heard back from FEMA that we should see reimbursement from the Ward Hill damage before January 1, 2009. No other budget questions from the board. The Board is currently in the process of working on the 2009 budget. David and Todd are working on the Highway Budget Residents to Address the Board Jeff Poitrais was present in regards to the fire hydrant repair bill he presented to the board during the October meeting. David visited Bill Woodruff who told him Duxbury had permission to use the fire hydrant Jeff presented the Duxbury-Waterbury Water System Rules, Section 1, Definition, which read the Duxbury-Waterbury Water District grant permission and Mr. Woodruff is not a party of that. JoAnn stated the town of Duxbury will not pay for the repair to the hydrant due to lack of maintance and Duxbury did receive permission from several Waterbury Fire Department members. David indicated Mike Grace of the Village of Waterbury originally gave the town permission to use the hydrant during any hour except the noon-hour due to an alarm going off at school. David also indicated the town has been maintaining the snow removal around the hydrants for many years now, since the use of them. Dick stated that on an annual basis the town of Duxbury will ask permission from the proper authority but was never told otherwise up until this point. Jeff also mentioned the Waterbury-Duxbury Water District used to have a file cabinet in the Town Clerks office downstairs, which has come up missing since the Food Shelf was put in downstairs. David will look for the files which were placed above the garage for storage. JoAnn will ask Mike Grace to attend the next meeting so this can be resolved. John Burnham appeared before the board to request assistance with his rights to ride his bicycle on the Ryan Road for pleasure use. Gary Webster stopped Mr. Burnham and would not allow him to go any further on the Class 4 road. JoAnn will contact the constable to warn Mr. Webster and also requested David to mark the end of the Class 4 Road on Ryan Road. Audrey Quackenbush was present to share history of the State Farm Property the town would like to see something happen with. Audrey presented a very clear timeline on the happening of events: ~ 1992 a subcommittee of the Planning Commission was formed through approval of the Selectboard. A Grant from the State of Vermont was received to study the feasibility of the State Farm property. ~ 1994 a meeting happened to review the townspeople's priorities ~ 1995 CBMS was looking for property, however they had to have a Master Plan. A planner, Mike Munson, was hired to mediate with the State of Vermont consultant, Cavendish Partnership, to develop zoning regulations based on a Conceptual Master Plan ~ 1996 the zoning regulations were approved One of the Selectboard's primary concerns is the number of regulations being placed on the property preventing sales to come to completion. Audrey indicated the Historical Society, as well as state agencies such as Forest, Parks & Recreation, Natural Resources, and others are required to be involved due to ACT250. On November 18th there is a proposal going before the Joint Fiscal for the State of Vermont. The State has pre-approved the plan to be sure it fits with the Master Plan. Dick indicated they are working on a 14+ year old plan and asked how we revise the plan if the current offer does not go through. Audrey indicated the State would have to go before the ACT250 Board for changes. Vault Space Dick briefly reviewed the three proposals. Marcotti is a track system combined with a roller system. The track system has been known to cause problems so he does not recommend installing the track system with Marcotti, however the roller shelving is a good proposal. Brown's River provides a lot of cabinets which will cause pour lighting and accessibility. The cabinets will go in the middle of the vault really closing up the vault space. Business Interiors would provide a complete reorganization of the vault, however they do not have a roller system for the record books. Ken mentioned Marcotti is a good company but he feels it is the same floorplan as is in the vault now and feels they are not fully utilizing the space like Brown's River. Dick made a motion to contract with Marcotti to install the roller shelving and keep some of the existing shelving currently in the vault. Craig seconded, all were in favor. Ancient Roads Committee The Ancient Roads Committee is in process and the Selectboard is waiting to make any decisions until the Committee makes their recommendations to the board. JoAnn called for an Executive Session at 8:05 p.m. to discuss legal issues. Dick made the motion, Kym seconded, to come out of Executive Session at 8:30 p.m, all were in favor. JoAnn made the motion to adjourned the meeting at 8:30 p.m., all were in favor.